Privacy Policy

Effective date: 21/02/2026
Journal: Applied AI & Data Science for Health, Agriculture & Environment (AIDSAE)
Publisher: EcoScribe Publishers Company Limited (“EcoScribe”, “we”, “us”, “our”)

AIDSAE is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, share, and protect personal information when you visit our website, create an account, submit manuscripts, review manuscripts, or communicate with the editorial office.

By using the AIDSAE website or services, you agree to the practices described in this Privacy Policy.

1) Information We Collect

1.1 Website use (automatically collected)

When you visit our website, we may automatically collect:

  • IP address (or part of it), device type, browser type
  • pages visited, time spent, referring links
  • basic logs for security and performance

1.2 Account registration and profiles

When you register or update your profile, we may collect:

  • full name, email address, affiliation, country
  • academic role (author/reviewer/editor), interests/keywords
  • ORCID iD (if provided)
  • optional phone number (if you provide it)

1.3 Manuscript submission and editorial processing

When you submit a manuscript, we collect:

  • manuscript files and metadata (title, abstract, keywords)
  • author and co-author details
  • funding, conflict-of-interest statements, ethics statements (where relevant)
  • correspondence during peer review and production

1.4 Peer review information

If you act as a reviewer or editor, we collect:

  • your review reports, recommendations, and editorial decisions
  • communications related to the review process
  • review activity records (e.g., invited/accepted/completed)

1.5 Payments (APC)

AIDSAE charges an APC only after acceptance. If you pay an APC, we may collect:

  • payer name (or institution), email, invoice details
  • proof of payment / transaction reference
  • payment method used (bank transfer, mobile money, PayPal)

Note: We do not intentionally collect or store full payment card details on our systems. PayPal and other payment services may process payment information according to their own privacy policies.

1.6 Emails and support requests

If you email us, we may keep records of your messages and contact details to respond and maintain editorial records.

2) How We Use Your Information

We use your information to:

  • operate the journal website and user accounts
  • process submissions, peer review, editorial decisions, and publication
  • communicate with authors, reviewers, and editors
  • issue invoices and confirm APC payments (after acceptance)
  • maintain research integrity (e.g., conflicts of interest, ethics checks, plagiarism screening)
  • improve our services and website security
  • comply with legal obligations and respond to legitimate requests

We do not sell your personal information to third parties.

3) Legal Basis for Processing (General)

We process personal information based on one or more of the following:

  • Performance of a contract/service (e.g., managing your submission/review)
  • Legitimate interests (e.g., editorial workflow, integrity checks, security)
  • Consent (where required or appropriate, e.g., optional profile data)
  • Legal obligations (where applicable)

4) Cookies and Similar Technologies

Our website may use cookies to:

  • keep you logged in (session cookies)
  • remember preferences
  • support site security and performance

You can control cookies through your browser settings. Disabling some cookies may affect site functionality (e.g., login).

5) Sharing of Information

We may share information only as necessary for journal operations, including:

5.1 Editorial and peer review workflow

  • Editors and journal staff may access author information for processing and integrity checks.
  • Reviewers typically receive only the manuscript files and necessary context, consistent with double-blind peer review (reviewers do not see author identity through the platform unless authors reveal it in the manuscript).

5.2 Service providers

We may share limited information with trusted service providers for:

  • website hosting and maintenance
  • email delivery
  • plagiarism/similarity screening tools (if used)
  • payment processing (e.g., PayPal)

These providers are expected to protect data and use it only for the intended purpose.

5.3 Legal and safety reasons

We may disclose information if required by law, regulation, court order, or to protect the rights, safety, and integrity of EcoScribe, AIDSAE, users, and the public.

6) Data Retention

We retain personal information as long as necessary to:

  • manage submissions, peer review, and publication records
  • maintain the scholarly record and journal integrity
  • meet legal, accounting, and auditing requirements

Editorial records (including manuscripts, reviews, and decisions) may be kept for an extended period as part of the scholarly record and integrity processes.

7) Security

We take reasonable administrative and technical measures to protect information from unauthorized access, loss, misuse, or disclosure. However, no system can be guaranteed 100% secure.

You are responsible for keeping your login credentials confidential.

8) Your Rights and Choices

Depending on your jurisdiction, you may have rights to:

  • access or update your personal information
  • request deletion of certain personal information
  • withdraw consent where processing is based on consent
  • object to certain processing or request restriction

Important: We may not be able to delete information that forms part of the scholarly record (e.g., published article metadata, essential editorial logs) or that we must retain for integrity/legal reasons.

To make a request, contact us using the details below.

9) International Data Transfers

AIDSAE may serve users globally. Your information may be processed in countries where we or our service providers operate. We take reasonable steps to ensure appropriate safeguards are in place where feasible.

10) Children’s Privacy

AIDSAE is intended for researchers and professionals. We do not knowingly collect personal information from children. If you believe a child has provided personal data, contact us so we can take appropriate action.

11) Third-Party Links

Our website may contain links to external websites (e.g., indexing services, ORCID, PayPal). We are not responsible for the privacy practices of third-party sites. Please review their privacy policies.

12) Changes to This Privacy Policy

We may update this policy from time to time. The updated version will be posted on this page with a revised effective date. Continued use of the website after changes means you accept the updated policy.

13) Contact Us

For privacy questions or requests, contact:

AIDSAE Editorial Office
Email: editorialoffice@ecoscribepublishers.com
Publisher: EcoScribe Publishers Company Limited